Privacy Policy & Terms of use
HotTopics values your privacy and is committed to protecting your personal information. Our Privacy Policy outlines the measures we take to safeguard your data and how we use it.
Company information:
Hot Topics Ltd, registered in England and Wales under registration number 08943709. Registered office address is First Floor, National House, 60-66 Wardour Street, London, England, W1F 0TA, United Kingdom. We are registered as a data controller with the UK Information Commissioner’s Office. Our Data Protection Registration Number is ZA390305.
Privacy Policy:
Effective date of this Privacy Policy: Jan 17th 2023
We encourage you to read this Privacy Policy as well as our Terms of Use. By using Hot Topics Ltd’s website, you are agreeing to all the terms herein and that of our Terms of Use and that they shall be legally binding between Hot Topics Ltd and you. The provision herein as well as our Terms of Use shall govern your access to and use of our services. We regularly review our compliance with our Privacy Policy.
Overview:
- Information we collect, store or use
- What we do with your information
- Sharing your information
- Where we store your information
- How we use cookies
- Third party cookies
- Data retention and deletion
- Other websites
- How to contact us
- Changes to our Privacy Policy
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Information we collect, store or use
- Full Name, Email address, Job Title, Role, Company Name. All data is stored securely in HubSpot CRM.
- We may collect further personal information about you collected from your interaction with HotTopics or filling out forms, surveys or via email. All data is stored securely in HubSpot CRM.
- By subscribing or participating in the HotTopics community services, you agree to receive communications from HotTopics and our partners, you can unsubscribe at any time within your preference center or by contact us.
- If you contact us via email, information will be stored securely within HubSpot CRM, information captured includes: Full Name, Email address, Job Title, Role, Company Name
- We may also automatically collect other non-personally identifiable information each time you visit our Website, including:
- technical information, including the IP (Internet Protocol) address used to connect your computer to the internet, browser type and version, device type and screen size.
- information about your visit, including the full URL (Uniform Resource Locator), page response times, download errors, and length of visits to certain pages.
- We do not store debit/credit card details on our Website, database or servers.
- Please be advised that we never knowingly collect data from anyone under 13; If you become aware that a child has provided us with Personal Data without parental consent, please contact us at contact@hottopics.ht and we will take steps to remove the data and cancel the child’s account.
- Please be advised that before you provide to us any personal information of another person, you must obtain that person’s consent.
- You accept that HotTopics may film interaction with our community and use this for marketing purposes. HotTopics holds the rights to any media captured. If you do not wish to be filmed, please notify a member of the team before the event.
What we do with your information
- Any information we collect from you, or that you provide to us is for the purpose of understanding your needs and providing better services to all of our community;
- We are committed to ensure that your information is secured. In order to prevent unauthorized access or disclosure, we use Security Sockets Layer (SSL) encryption technology to encrypt sensitive information.
- We use non-personally identifiable information collected from you to administer our Website, and for technical purposes, including troubleshooting, enhancing our Services, data analysis, testing, research, statistical and survey purposes.
- According to your subscription, we may email you about the latest content published on HotTopics, interesting collaborations and our general news. We use a third-party tool called HubSpot CRM to store this information.
- We may collect your Personal Information when you engage with our online communities. This includes when you interact with our social media pages, submit content, leave reviews, or otherwise enter information into comment fields, blogs, message boards, events. We recommend that you exercise care in deciding what information and content you wish to disclose.
Sharing of your information
- We may share information about you with our partners, who may share information about their products, services, and events that they feel may be of interest to you. You can unsubscribe to this at any time in your preference center in the footer of all emails or by emailing contact@hottopics.ht.
- We may disclose your personal information, on confidential basis, to any member of our Affiliate, employees, professional advisers, consultants and/or valid representatives, in so far as reasonably necessary, and for the purposes of performing our obligations and providing you with our Services;
- We may also disclose your personal information to third parties:
- if we sell the ownership of our company, business or assets, or, buy any business or assets, in which case we may disclose your personal information, on confidential basis, to the prospective buyer or seller, respectively; in which case we will give the affected Users notice before any personal information is transferred (or becomes subject to a different privacy policy);
- if we are under a duty to disclose your personal information in order to comply with our legal obligation, or, if required under a court order;
- in order to enforce or exercise our rights (statutory, contractually or otherwise);
- in order to implement our Policy and Terms of Use (such as in relation to an investigation of potential breach of our Policy and/or Terms of Use);
- in order to protect the rights, property, or safety of Hot Topics Ltd, our Members, Users or the public, as required and permitted by law.
- We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
Where we store your information
All data is securely stored within HubSpot CRM. HubSpot’s product infrastructure is hosted on Amazon Web Services (AWS) in the United States East region or AWS in the Germany region.
- How we use Cookies
- From time to time, we may use cookies to help us improve our Website and our Services and to measure how people are using our Website. All of these are aimed at delivering to you better and more personalized Services
- We would use cookies to remember and store users’ settings, preferences and authentication. In particular, we use cookies in and in respect of, amongst others: newsletter subscriptions, and form submissions
- Users can control the use of cookies at the individual web browser level. Disabling cookies may prevent Users from taking full advantage of the usability of our Website
- To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit the website: http://www.allaboutcookies.org
- Third Parties’ Cookies
- Third parties that may be hyperlinked on our Website, such as Google Analytics, may also use cookies, over which we have NO control or access. They are independent from and have no relation to us. Please read our Terms of Use regarding our policy on third parties’ websites;
- For the Website, we use Google Analytics to identify which pages are being used. Google Analytics is an easy and free web analysis service provided by Google Inc. (“Google”), which may generate cookies. We use this free web analysis service from Google to help us analyze data about web page traffic on our Website which in turn would enable us to provide better Services to all of our Website Users. As part of this free web analysis services, Google utilizes the data collected to track and examine the use of our Website, to prepare reports on its activities and share them with other users of Google services. Google may use the data collected to contextualize and personalize the ads of its own advertising network. You can opt out from it here https://tools.google.com/dlpage/gaoptout?hl=en . If you wish to learn more about Google Analytics please visit https://analytics.google.com/analytics/web/provision/?authuser=0#provision/SignUp/
- Data Retention and Deletion
We will retain your Personal Data for as long as you are subscribed to Hot Topics Ltd or as otherwise necessary to provide you the Services. We will also retain your Personal Data as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
Where we no longer need to process your Personal Data for the purposes set out in this Privacy Policy, we will delete your Personal Data from our systems.
Where permissible, we will also delete your Personal Data upon your request. The request will be actioned within 30 days. If you have any specific requests regarding your data please email us at contact@hottopics.ht
Other Websites
- Our Website may contain links to other websites of interest. These third parties’ websites may have their own privacy policies, which are entirely independent from and have no relation to us.
- Please read our Terms of Use carefully, which amongst others contain our policy and disclaimer in respect of these third parties’ websites.
- How to Contact Us
Hot Topics Ltd welcomes any questions or comments you may have regarding this Privacy Policy or its implementation. Any such questions or comments should be submitted via email to contact@hottopics.ht.
Changes to Our Privacy Policy
We reserve the rights to make changes or variations to our Privacy Policy, from time to time. Any changes to our Privacy Policy shall apply to the use of our Website from the time of publication of the revised policy on our Website. If we make material changes to the way we collect, use or disclose Personal Data, we will notify you by posting a clear prominent announcement on the Hot Topics Ltd. Website or through a direct communication with each subscriber. Your continued access to or use of the Hot Topics Ltd website following the notice of material changes to this Privacy Policy shall constitute consent to any amendments and/or modifications. Your use of the Hot Topics Ltd website is entirely voluntary, and you may discontinue use of it at any time.
Terms of Use
Overview:
- Explanation of Keywords Use in Privacy Policy and this Terms of Use
- Services
- Subscription options
- Intellectual Property
- Governing Law
- Third Party Content & Disclaimer
- No Warranties or Representations
- Limitations and Exclusions of Liability
- Members between 13 and 17 years of age
- Deletion of User account, either upon User’s request or by suspension
- Changes and Variation
- Contact
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Explanation of Keywords Use in Privacy Policy and this Terms of Use
- Affiliate means a company or corporation:
- (i) that is, directly or indirectly, controlled by Hot Topics Ltd (e.g. a Hot Topics Ltd subsidiary);
- (ii) that, directly or indirectly, controls Hot Topics Ltd (e.g. Hot Topics Ltd’s parent company); or
- (iii) that is, directly or indirectly, controlled by a company or corporation that also, directly or indirectly, controls Hot Topics Ltd (e.g. Hot Topics Ltd’s sister company).
For the purposes of this definition, “control” means having the right to exercise or cause the exercise of the vote of more than 50% of all of the voting shares of such company or corporation.
- Claims means claims, liens, judgments, penalties, awards, remedies, debts, liabilities, damages, demands, costs, losses, expenses (including without limitation legal costs and expenses) or causes of action, of whatever nature including, without limitation, those made or enjoyed by dependants, heirs, claimants, executors, administrators, successors, survivors or assigns.
- Hot Topics Ltd means [Hot Topics Ltd and for the purpose of this Terms of Use and Privacy Policy, by referring to Hot Topics Ltd means to include its valid representative.
- Hot Topics Ltd Personnel means Hot Topics Ltd’s employees, director(s) and any person who has entered into a valid employment agreement with Hot Topics Ltd pursuant to the Employment Rights Act 1996.
- Members or Users (these two terms shall be used interchangeably herein and throughout our Privacy Policy) mean viewers/users of our Website, of at least 13 years of age (with supervision) and of at least 18 years of age (without supervision).
- Services means the services provided by Hot Topics Ltd on the Website. These include:
- regular features;
- premium features; and
- any products and services as provided in collaboration with our partners, as could be accessed via and as advertised on our website, of which are clearly marked on our website as third parties’ products/services and/or clearly named with their businesses’ logo.
- Third Party means any person or entity which is NOT:
- Hot Topics Ltd Personnel, or its and their Affiliates; and
- Users.
- Website means https://www.hottopics.ht
The index and any headings used in this Terms of Use are inserted for convenient reference only and shall be ignored in construing the meaning of any of the provisions herein.
Where the sense requires, words denoting the singular only shall also include the plural and vice versa. References to persons or entity shall include any company, firm, partnership, joint venture, association, body corporate or individual.
Reference to any gender shall include a reference to all other genders.
References to statutory provisions shall be construed as references to those provisions in effect at the time when this Terms of Use becomes legally binding on the Parties (“Effective Date”), as respectively amended or re-enacted or as their application is modified by other provisions (whether before or after the Effective Date) from time to time and shall include references to any provisions to which there are re-enactments (whether with or without modification).
- Services
- The Services we offer may expand further, of which we shall inform our Users and revise the terms herein accordingly.
- We continuously improve our Services, therefore we shall from time to time launch new features, which may mean that the older features and version(s) thereof shall no longer be supported on our Website. We shall inform you of the steps you could take to enjoy our new features.
- You will receive all communications via the email address you have provided to us upon subscription to our newsletter or request for a an alert to a video broadcast.
- Subscription Options
- Hot Topics Ltd is free to use, the majority of content is available for all subscribed and unsubscribed users.
- Intellectual Property
- Hot Topics Ltd, Website, infrastructure, Application Program Interfaces (APIs) logo, visuals, design, layout, look, appearance, graphics, videos, written content, podcasts, and any ancillary products thereof are Hot Topics Ltd’s property and are protected by the prevailing intellectual property laws;
- Our Website and Social Channels (e.g. Twitter, Facebook and Instagram accounts) may also contain materials that are licensed to Hot Topics Ltd;
- Reproduction of Hot Topics Ltd property and/or any of the materials licensed to Hot Topics Ltd is prohibited.
- All materials that are not owned by or licensed to Hot Topics Ltd are acknowledged on our Website.
- Governing Law
- Hot Topics Ltd Terms of Use and its Privacy Policy shall be construed, governed and take effect in accordance with English law. Subject to any method of resolution of disputes as agreed by Hot Topics Ltd and its contracted parties from time to time, the courts of England shall have exclusive jurisdiction to settle any disputes which may arise out of or in connection with this Terms of Use or the Privacy Policy.
- Third Party Content & Disclaimer
- From time to time, our Website may also include links to other website(s). These links are provided for your convenience only and for the third parties’ marketing purposes. Posting these links does not signify our endorsement(s). Hot Topics Ltd shall not be held liable to or responsible for any third party website(s) and their contents that are hyperlinked on our Website and App;
- It shall be User’s own responsibility to read any third party website’s own terms and conditions or privacy policies and to ensure that any third parties’ products or services meet User’s requirements;
- No Warranties or Representations
- The use of our Services and any information or any materials on our Website and is entirely at Users’ own risk, for which Hot Topics Ltd shall not be liable.
- Neither Hot Topics Ltd, its Personnel or any of its Affiliates provides any warranty or guarantee as to the accuracy, fitness, completeness or suitability of the information and the materials found or offered on our Website for any particular purpose. Although, Hot Topics Ltd shall at all times endeavor to provide the best services, Hot Topics Ltd or any of its Affiliates does NOT warrant or represent: (i) the completeness or accuracies of the information published on our Website; (ii) that, the material or information on our Website is up to date; (iii) that, our Website, information or any services thereof shall remain available, or (iv) that the Services will be error free or unavailable due to maintenance. To the maximum extent permitted by applicable law and subject to Section 9 – Limitations and Exclusions of Liability herein, Hot Topics Ltd excludes all representations and warranties relating to the subject matter of this disclaimer, Website, and the use of our Website.
- Limitations and Exclusions of Liability
- You agree that your use of the Website is at your own risk, and it is your responsibility to maintain such health, liability, hazard, personal injury, medical, life, and other insurance policies as you deem reasonably necessary for any injuries that you may incur while using the Services.
- You expressly agree to release Hot Topics Ltd, its Affiliates, Personnel, partners and licensors (the “released parties”) from any and all liability connected with your use of the Services, and promise not to sue the released parties for any Claims, actions, injuries, damages, or losses associated with your activities. You shall indemnify the released parties from Claims arising from your use of the Services.
- All Claims in respect of injury to or sickness, disease or death of any Third Party or loss of or damage to any property of any Third Party arising out of or in connection with the performance of Services or the use of our Website, as between Hot Topics Ltd, and its Content Owner User, be borne in proportion to what their respective liabilities (if any) in the law of negligence are or would be in respect of the incident in question;
- Nothing contained herein shall limit or exclude any liability for: (i) death or personal injury resulting from negligence; or, (ii) fraud or fraudulent misrepresentation;
- Hot Topics Ltd shall not be liable for or in respect of: (i) any losses arising out of any event or events beyond its reasonable control; (ii) any losses, business or otherwise, including (without limitation) loss of or damage to profits, income revenue, use, production, anticipated savings, business, contracts, commercial opportunities, or goodwill; (iii) corruption of any data, database or software; (iv) any special, indirect or consequential loss or damage
- You agree and acknowledge that Hot Topics Ltd is a limited liability company and that Hot Topics Ltd has an interest in limiting the personal liability of Hot Topics Ltd’s Personnel and officers, and having regard to that interest, you agree that you shall not bring Claims personally against Hot Topics Ltd’s Personnel and officers in respect of any losses you suffer in connection with our Website, any use thereof, or this disclaimer. Notwithstanding to the aforementioned, anything contained herein shall not limit or restrict or in any way exclude the liability of the limited liability itself for the acts and omissions of Hot Topics Ltd’s Personnel and officers in performing their duties for and on behalf of Hot Topics Ltd.
- Members between 13 and 17 years of age
- Please seek for supervision, from your trusted adult(s), in accessing and using our Services, Website;
- Deletion of User account, either upon User’s request or by suspension
- Suspension. Hot Topics Ltd shall reserve the right to suspend any User email subscription, either temporarily or permanently, either on its own initiatives or upon report of potential infringement. Hot Topics Ltd shall notify the affected User of the suspension;
- Deletion. Any User who has a newsletter subscription with us can request the deletion/termination of your newsletter subscription by sending an email to us at contact@hottopics.ht. An email subscription deletion shall be subject to any prevailing legal requirements to retain information. A notification email will be sent to the relevant User notifying the email subscription deletion.
- Changes and Variation
Hot Topics Ltd may vary the Terms of Use from time to time. Any changes to the Terms of Use shall apply to the use of our Website from the time of publication of the revised Terms of Use on our Website.
- Contact
Email contact@hottopics.ht for any queries.